Tips For Greening Your Rental Order

Tenting and Structure

Product Selection

  • Consider weather, time of day, number of attendees, and other factors when determining canopy type – clear canopies let light and heat in during the day and white canopies help keep events cool and shaded.
  • All Occasions re-uses tent liners and recycles velon.

Product Handling

  • Ensure the tent canopy and walls are tight to help reduce escaping air
  • Use re-usable tent pins instead of nails

Ground Cover

Product Selection

  • Consider using standard colors, which will be easier to re-rent in the future
  • Use a sub-floor to prevent carpet or turf from getting wet due to rain or drainage issues, as this will help protect the carpet and ensure future uses

Product Handling

  • Minimize need for cutting ground cover by working with your event specialist to plan and diagram your ground cover requirements

Sub-Floor

Product Selection

  • Consider using re-usable flooring product
  • Wood sourced from a sustainable vendor is a reasonable option
  • If you use a plywood sub-floor, All Occasions will re-use and recycle the wood

 

Power, Heating and Air-Conditioning

Product Selection

  • Design your event to minimize the need for HVAC
  • Consider weather, time of day, number of attendees and other factors

Product Handling

  • Heat or cool your tents only during the hours absolutely necessary
  • Use wind and/or fans to help cool your event and minimize power needs
  • Ensure the tent canopy and walls are installed tight to help reduce escaping air

Staffing

  • Designate staff to turn heating/AC system/generators on and off to minimize power consumption, especially during set-up and pick-up

Lighting Your Event

Product Selection

  • Consider using LED and/or florescent lighting options
  • Use natural light or existing lighting infrastructure to reduce power needs
  • Each event is unique and we recommend hiring a lighting designer to help ensure your environmental and event lighting needs are met

Staffing

  • Designate event staff to turn lights on and off to minimize power consumption

Kitchen and Catering Equipment

Product Selection

  • Use eco-friendly chafer fuel provided by All Occasions and recycle the containers

Handling

• Evaluate ways to re-use wastewater from kitchen

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• Designate staff that will turn equipment on and off to minimize power consumption

Dishware, Flatware and Glassware

Product Handling

  • Scrape and rinse plates on-site to avoid second washing
  • Recycle plastic wrap on glass racks and plates
  • Planning and Designing
  • Get your order correct to reduce second trips

Staffing

  • Hire a Scullery Crew to sort your food waste for composing
  • Donate excess food to local nonprofit organizations

Linens

Product Selection

  • If possible, rent inventory that already exists to reduce consumption of resources

Product Handling

  • Follow care and handling instructions
  • Do not place wet/damp linens in plastic bags due to onset of mildew
  • Return hangers in the cloth linen bag
  • You can recycle the plastic linen bags

Other

  • All Occasions uses environmentally friendly detergents and manages water and energy efficiency in the laundry

Event Furniture

Planning and Design

  • Get the order correct the first time to minimize second trips for those heavy, bulky items
  • Use your event diagram to outline exact placement of tables, fencing, props, etc. in order to eliminate the need to move them once placed

Other

  • Ensure vendors properly dispose solid and liquid waste
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